The MOU is an administrative agreement between the responsible Minister and the agency outlining the accountability framework and guides the mutual understanding of responsibilities of both the responsible minister and the chair of the classified agency. All classified agencies require a MOU.
All non-advisory classified agencies are required to post their 2014-2017 Business Plan. The annual Business Plan encompasses the agency’s strategic direction and upcoming activities for the next three fiscal years. All agencies must have their responsible Minister approve their business plan annually. To ensure that confidentiality and privacy are maintained, these documents do not contain any information that could affect the security of a person, place or thing, is commercially sensitive, or contains confidential information about human resources and labour relations.
All non-advisory classified agencies are required to post their most recently tabled Annual Report. The Annual Report includes performance targets, agency performance, financial statements and appointees. Agencies with legislative requirements to table their annual reports are required to do so, and receive approval from the responsible Minister prior to posting their annual report.
Why the OSTC has to post this information:
The government of Ontario recently announced a number of initiatives supporting the Premier’s commitment to Open Government by promoting greater transparency in classified agencies. Beginning April 1, 2015, specific governance documents and expense information for classified agencies are required to be posted on the classified agency or ministry website.
All posted documents, particularly business plans should not disclose:
Sensitive employment and labour relations information
Solicitor-client privilege information
Cabinet confidential information
Trade secrets or scientific information, technical, commercial, financial or labour relations information of third parties supplied in confidence.
Information that would prejudice the financial or commercial interest of the provincial agency in the marketplace
Information that would otherwise pose a risk to the security of the facilities and/or operations of the provincial agency
Together, the following 3 governance documents provide a strong and clear accountability framework.